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Training & Coaching Agreement

For a client hiring a personal coach or trainer — covers the training schedule, payment terms, and cancellation policies.

Drafted by a Harvard Law entertainment attorney.

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Is this the right contract for your coaching?

This contract is built for a coach, trainer, or consultant who provides training, instruction, or guidance to an athlete or client. It fits arrangements where both sides want clear terms for the services, schedule, fees, cancellations, and health and safety responsibilities.

Good fit for

  • Coaches or trainers working with an athlete or client
  • Sports consultants providing guidance
  • Training facilities setting terms with clients
  • Arrangements with a set schedule and fees
  • Sessions that need clear cancellation and safety terms

You may also need

Before you start

It helps to have these details on hand before you create your contract:

  • Coach and athlete or client names
  • The training services and what they cover
  • The schedule and number of sessions
  • The fee and when payment is due
  • Cancellation and rescheduling terms
  • Who handles health and safety
  • How either side can end the arrangement
  • Whether a guardian signs for a minor

What's Inside This Contract

Coaching services

Sets the training or instruction provided and the schedule of sessions.

Term and termination

States how long the arrangement lasts and how either side can end it.

Compensation

Covers the fees, payment timing, and cancellation terms.

Assumption of risk and liability

Addresses health and safety, assumption of risk, and liability.

Intellectual property

Addresses any training materials or content involved.

Disputes and general provisions

Covers standard terms such as notices, how disputes are handled, and signatures.

Points Worth Negotiating

  • The services, schedule, and number of sessions
  • The fee and when payment is due
  • Cancellation and rescheduling terms for missed sessions
  • Who is responsible for health and safety during training
  • How either side can end the arrangement

Frequently Asked Questions

What is a coaching and training agreement?
It is an agreement where a coach or trainer provides instruction or guidance to an athlete or client. It sets the services, schedule, fees, and responsibilities of each side.
Who should sign a coaching and training agreement?
The coach or trainer and the athlete or client both sign. If a training facility provides the services, the facility signs, and a guardian signs for a client who is a minor.
What does this agreement cover?
It covers the training services, the schedule and number of sessions, fees and payment timing, cancellation terms, and health, safety, and liability points.
How are cancellations and missed sessions handled?
The parties set the terms. The agreement states a notice period and explains whether a missed or late-cancelled session is still charged.
Why mention safety and assumption of risk?
Physical training carries a risk of injury. The agreement includes health, safety, and assumption of risk language so both sides understand their responsibilities.
What should I have ready before creating it?
Have the coach and client names, the training services, the schedule and number of sessions, the fee and payment timing, cancellation terms, who handles safety, and whether a guardian signs.
Should I choose the custom contract or the editable template?
Choose the custom contract to answer a few questions and have it filled in for you. Choose the editable template if you prefer a blank version with labeled fields to complete yourself.
What are common warning signs in a coaching & training agreement?

These are common issues to watch for in any coaching & training agreement:

  • Vague description of the training or services
  • No cancellation or refund terms
  • No mention of health, safety, or assumption of risk
  • Open-ended liability for either side
  • No clear payment schedule or deadline
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