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Event Vendor Services Agreement

For event vendors and hosts hiring a defined service rather than renting space to sell.

For space to sell or exhibit, use the Vendor Booth / Exhibitor Agreement.

Drafted by a Harvard Law attorney.

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About this contract

For event vendors and hosts hiring a defined service rather than renting space to sell.

Key points covered in this contract

  • Services and supplies: included work, service hours, and supplies.
  • Payment and cancellation: payment timing and separate cancellation notice.

Frequently Asked Questions

Is this the same as a Vendor Booth / Exhibitor Agreement?
No. Here the host hires a provider to perform services. A Vendor Booth / Exhibitor Agreement covers a vendor's space and permission to sell or exhibit. A food truck selling directly to guests needs an arrangement covering those sales and site permissions, not merely a host-paid catering contract.
Does an event service fee include staff and equipment?
Not always. A fee may cover one professional's work without including extra staff, equipment rental, delivery, or setup. An event services agreement should explain which people and supplies are included and which cost extra.
Do unpaid event services still need a written agreement?
A written agreement can still clarify timing, duties, expenses, and cancellation when no service fee is charged. Unpaid work can involve real costs, such as supplies and transport. It also does not remove safety duties or other legal obligations.

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