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Vendor Booth Agreement

Reserve an event booth with specific activities, provided services, fees, and refund terms.

Drafted by a Harvard Law attorney.

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Price$50$50

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Is this the right contract for an exhibitor booth?

Use this agreement when an event organizer reserves booth space for an exhibitor. The generated sections cover temporary event space and services, fees and cancellation, and event responsibilities.

Good fit for

  • Event organizers assigning exhibitor or vendor booths
  • Businesses reserving space to exhibit or sell
  • Parties stating included services and cancellation terms

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What's Inside This Contract

Event Space and Services

Section 1 sets the booth reservation, included services, and permitted activity.

Fees and Cancellation

Section 2 covers the participation fee, exhibitor cancellation, organizer cancellation or postponement, and refunds.

Event Responsibilities

Section 3 addresses compliance and safety, property and damage, publicity, and default.

Not sure what a section means? Every contract you create includes a built-in "Explain Sections" view with a plain-English note for each part of the document.

Before you start

It helps to have these details on hand before you create your contract:

  • Event name, date, and location
  • Booth size, position, and access details
  • Permitted activity and products
  • Services included from the organizer
  • Payment deadline and exhibitor cancellation refund percentage

Points Worth Negotiating

  • Booth position, dimensions, access, and setup/breakdown
  • Included furniture, power, passes, and services
  • Permitted sales or activities and event rules
  • Refund amount and cancellation deadline

Frequently Asked Questions

Does this agreement include a venue rental?
No. Section 1 covers a temporary right to participate in the event, not a real-property lease. A separate venue agreement may be needed.
What if the organizer changes the booth or included services?
Section 1.2 requires agreement for material changes. If the parties cannot agree, the exhibitor may cancel for a refund of fees paid.
What happens if the organizer cancels or postpones the event?
Section 2.3 addresses refunds for cancellation and gives the exhibitor an option if the event is postponed.
What are common warning signs in a vendor booth agreement?

These are common issues to watch for in any vendor booth agreement:

  • A booth move or service change has no agreement process
  • Included services are described only as 'standard'
  • Permitted activity conflicts with event rules
  • Refund percentage or cancellation deadline is unclear

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