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Catering Services Agreement

For caterers and event hosts agreeing on food service, guest numbers, and payment.

For space to sell or exhibit, use the Vendor Booth / Exhibitor Agreement.

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About this contract

For caterers and event hosts agreeing on food service, guest numbers, and payment.

Key points covered in this contract

  • Services and supplies: included work, service hours, and supplies.
  • Payment and cancellation: payment timing and separate cancellation notice.
  • Guest count: final headcount timing and any agreed minimum billable count.
  • Dietary and alcohol responsibilities: dietary needs and any alcohol responsibilities.

Frequently Asked Questions

Is this the same as a Vendor Booth / Exhibitor Agreement?
No. Here the host hires a provider to perform services. A Vendor Booth / Exhibitor Agreement covers a vendor's space and permission to sell or exhibit. A food truck selling directly to guests needs an arrangement covering those sales and site permissions, not merely a host-paid catering contract.
Does an event service fee include staff and equipment?
Not always. A fee may cover one professional's work without including extra staff, equipment rental, delivery, or setup. An event services agreement should explain which people and supplies are included and which cost extra.
How does changing the guest count affect a catering bill?
A catering agreement should state whether pricing is fixed or per person, when the final count is due, and whether there is a minimum charge. It should also explain late increases or reductions so the client knows which changes affect the bill.
Does hiring a caterer include alcohol service?
Not automatically. Serving alcohol can involve separate staff, fees, insurance, and licensing requirements. A caterer's food service permission does not necessarily cover alcohol. A catering agreement cannot replace the legally required permits or licenses.
Do unpaid event services still need a written agreement?
A written agreement can still clarify timing, duties, expenses, and cancellation when no service fee is charged. Unpaid work can involve real costs, such as supplies and transport. It also does not remove safety duties or other legal obligations.

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