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Speaker / Workshop Presenter Agreement

Book a talk or teaching session with a defined topic, schedule, fee, cancellation policy, and optional recording permission.

Booking a meet-and-greet, signing, or promotional attendance instead?

Drafted by a Harvard Law attorney.

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Is this the right contract for a talk or workshop?

This agreement fits a presenter hired to give a talk or teach a workshop. Its generated sections cover the presentation, fee and expenses, cancellation, materials, and optional recording permission.

Good fit for

  • Organizers hiring a speaker or workshop leader
  • Presenters agreeing to a defined session and fee
  • Parties setting limited recording permission where needed

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What's Inside This Contract

Presentation

Section 1 sets the topic, event, date, location, session length, materials, and event support.

Fee, Expenses and Cancellation

Section 2 covers the presentation fee, optional approved travel reimbursement, and cancellation terms.

Materials and Recording

Section 3 says the presenter retains presentation and teaching materials. Recording is prohibited unless permission is selected and limited by use and duration.

Not sure what a section means? Every contract you create includes a built-in "Explain Sections" view with a plain-English note for each part of the document.

Before you start

It helps to have these details on hand before you create your contract:

  • Event date, location or online platform, and topic
  • Session length and any additional deliverables
  • Fee, payment deadline, and approved travel reimbursement
  • Cancellation notice and late-cancellation percentage
  • Whether recording is allowed, its uses, and duration

Points Worth Negotiating

  • Session scope, length, and optional materials
  • Travel reimbursement and payment timing
  • Cancellation deadlines and late fee
  • Whether recording is allowed, for which uses, and for how long

Frequently Asked Questions

Does this agreement allow the organizer to record the session?
Not by default. Section 3.2 prohibits recording unless permission is selected; any permission is limited to stated uses and duration.
Does the organizer own the presenter's slides and teaching materials?
No. Section 3.1 says the presenter retains those materials. Attendees may use supplied materials only for participation and personal reference.
Is a meet-and-greet covered by this agreement?
No. Section 3.3 covers a specified presentation or workshop, not separate meet-and-greet, autograph, performance, or promotional attendance unless expressly included.
What are common warning signs in a speaker / workshop presenter agreement?

These are common issues to watch for in any speaker / workshop presenter agreement:

  • A signing or promotional appearance is treated as a speaking engagement
  • Recording is assumed without permission
  • Permitted recording uses or duration are unspecified
  • Cancellation terms ignore preparation or approved travel

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