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Tour Manager Agreement

For an artist or band hiring a tour manager to handle the logistics of a tour — covers per-diem, commissions, day-off policies, emergency authority, and settlement responsibilities.

Drafted by a Harvard Law entertainment attorney.

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Is this the right contract for your tour?

This contract is built for performers and groups hiring a tour manager, and for the tour manager taking the job. It fits situations where someone handles logistics, schedules, budgets, and daily operations on the road and you need to set the duties, pay, spending authority, and reporting.

Good fit for

  • Performers and groups planning a tour
  • Tour managers taking on a tour
  • Artist managers coordinating the road team
  • Production teams handling tour logistics
  • Anyone setting a tour manager's pay and spending authority

You may also need

Before you start

It helps to have these details on hand before you create your contract:

  • The performer or group and the tour manager
  • The tour dates and scope
  • The pay or day rate and how expenses are handled
  • The budget and spending authority
  • Travel and logistics responsibilities
  • Reporting and accounting duties
  • Confidentiality expectations
  • How either side can end the arrangement

What's Inside This Contract

Tour management services

Sets the duties the tour manager handles on the road.

Compensation

Covers the pay or day rate and how expenses are handled.

Tour budget and accounting

Sets spending authority, expense handling, and reporting.

Tour manager's obligations

Covers responsibilities and standards of conduct on the tour.

Termination

Explains how either side can end the arrangement.

Insurance

Sets any insurance the parties must carry.

Representations and warranties

Confirms each side has the authority to enter the deal.

Disputes and general provisions

Covers standard terms such as notices, how disputes are handled, and signatures.

Points Worth Negotiating

  • The pay structure and how expenses are handled
  • What spending the manager can approve without sign-off
  • The scope and length of the tour
  • Reporting and accounting duties
  • How either side can end the arrangement

Frequently Asked Questions

What is a tour manager agreement?
A tour manager agreement sets the terms for hiring someone to handle logistics, schedules, budgets, and daily operations on the road. It covers the duties, pay, and authority.
Who should sign it?
The performer or group and the tour manager both sign. Each signature confirms the duties, the pay, and the spending authority on the tour.
What does a tour manager do?
A tour manager handles travel, schedules, budgets, settlements, and on-site coordination. The agreement lists the exact duties.
How much spending can a tour manager approve?
Only what the agreement allows. Deals set a limit on what the manager can spend without separate approval and require expense reports.
What should I have ready before creating it?
Have the performer or group and the tour manager, the tour dates and scope, the pay and expense terms, the budget and spending authority, reporting duties, and termination terms.
How is a tour manager paid?
Pay is a flat fee, a weekly rate, or a day rate, sometimes with expenses covered. The agreement sets out the structure clearly.
Should I choose the custom contract or the editable template?
Choose the custom contract to answer a few questions and have it filled in for you. Choose the editable template if you prefer a blank version with labeled fields to complete yourself.
What are common warning signs in a tour manager agreement?

These are common issues to watch for in any tour manager agreement:

  • Unclear spending authority
  • No expense reporting process
  • Vague duties or scope
  • No clear pay terms
  • No termination right
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