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Event Participation Waiver

A one-page waiver for event organizers who need participants to acknowledge risks before joining — camps, clinics, workshops, competitions, or interactive experiences. Covers assumption of risk, medical authorization, media release, and liability protection.

Drafted by a Harvard Law entertainment attorney.

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Is this the right contract for your event?

This contract is built for organizers running an activity or event and the people taking part in it. It fits classes, competitions, camps, and similar activities where participants acknowledge the risks and agree to certain terms before joining.

Good fit for

  • Event and activity organizers
  • Venues and facilities hosting an activity
  • Class, camp, and clinic providers
  • Participants joining an activity
  • Organizers who need a parent or guardian to sign for minors

You may also need

Before you start

It helps to have these details on hand before you create your contract:

  • The organizer and the activity or event
  • The risks involved in the activity
  • What claims the participant is asked to release
  • Whether photos or footage may be used
  • Medical and emergency consent details
  • Rules of conduct for participants
  • Whether minors will take part
  • The governing state

What's Inside This Contract

Assumption of risk

Has the participant acknowledge the risks of taking part in the activity.

Waiver and release

Releases the organizer from certain claims and covers indemnification by the participant.

Medical authorization

Allows emergency medical treatment and sets who bears the cost.

Media release

Sets whether the organizer may use photos, video, and other media from the event.

Conduct

Sets the rules participants must follow and the organizer's right to remove them.

Dispute resolution and general provisions

Covers how disputes are handled, governing law, and standard terms.

Acknowledgment and signature

Confirms the participant has read and agreed, with a guardian signing for a minor.

Points Worth Negotiating

  • What activity and risks the waiver covers
  • What claims the participant is asked to release
  • Whether photos or footage may be used
  • What conduct rules apply
  • How minors or guardians are handled

Frequently Asked Questions

What is an event participation waiver?
An event participation waiver is a document where a participant acknowledges the risks of an activity and agrees to certain terms before taking part, such as a class, competition, or event.
Who should sign it?
The participant signs, or a parent or guardian signs for a minor. The organizer keeps the signed waiver as a record that the participant agreed to the terms.
Does a waiver remove all responsibility?
No. A waiver records that a participant understands certain risks and agrees to terms, but it does not erase every possible claim, and enforceability varies.
What about minors taking part?
When children participate, a parent or guardian signs. The waiver includes a clear section for this.
What should I have ready before creating it?
Have the organizer and the activity, the risks involved, the claims being released, whether photos or footage may be used, medical consent details, conduct rules, whether minors take part, and the governing state.
Can the organizer use my photo?
Only if the waiver says so. Many event waivers ask participants to agree to the use of photos or footage, which the document states clearly.
Should I choose the custom contract or the editable template?
Choose the custom contract to answer a few questions and have it filled in for you. Choose the editable template if you prefer a blank version with labeled fields to complete yourself.
What are common warning signs in an event participation waiver?

These are common issues to watch for in any event participation waiver:

  • Vague description of the activity or risks
  • Overly broad release language
  • No section for minors where children take part
  • No date or signature line
  • Hidden terms outside the main waiver
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