Home/Film & TVFilm & Television/Location Agreement

Location Agreement

For a filmmaker or production company securing permission from a property owner to film on their location — covers location fees, access hours, restoration obligations, damage liability, and insurance.

Drafted by a Harvard Law entertainment attorney.

More about this contract

How would you like this contract?

Pick an option to continue.

$50Recommended for most users

Custom Contract

Answer a few guided questions and we'll create your contract with your answers built in. E-sign or download when you're done.

Answer a few questions

About 2 to 5 minutes

$50

Editable Template

Download a blank version in Word or PDF that you fill out yourself. Every spot to fill is highlighted in yellow.

Get the blank template

Download instantly

Feature	Custom Contract	Editable Template
Best for	Most users	Editing everything yourself
How it works	Answer guided questions	Fill highlighted fields yourself
Word and PDF	Yes	Yes
Built-in e-signature	Yes	No
Time required	About 2 to 5 minutes	Depends on your edits
Price	$50	$50

Need more than one contract? The Industry Plan covers every contract in your industry for one year for $150.

See the Industry Plan

Is this the right contract for your project?

This contract is built for filming at a property the production does not own. It fits shoots that need set access dates and times, a location fee, conduct and restoration terms, insurance, and written permission to use the footage shot there.

Good fit for

Producers or location managers booking a property
Production companies filming off their own premises
Property owners hosting a shoot
Businesses renting their space for filming
Shoots that need clear access times and damage terms

You may also need

Producer Agreement - when hiring a producer for the project
Production Company Agreement - when a company will deliver the production
Crew Deal Memo - when hiring crew for the shoot
Venue & Facility Rental Agreement - when booking a venue for an event rather than a shoot
Non-Disclosure Agreement - before sharing private project details

Before you start

It helps to have these details on hand before you create your contract:

The property and the areas to be used
The access dates and times
The location fee and any deposit
How the footage may be used
Insurance requirements
Conduct and how the space will be restored
Responsibility for damage
Cancellation terms

What's Inside This Contract

Grant of license

Sets the property, the areas used, and the access dates and times.

Compensation

Covers the location fee, payment schedule, and any deposit.

Property protection and restoration

Covers care of the property, restoration, damage, and insurance.

Usage rights

Sets how the footage of the property may be used.

Owner's representations

Confirms the owner can grant the license and covers indemnification.

Term

Covers how long the agreement lasts and cancellation.

Disputes and general provisions

Covers standard terms such as notices, how disputes are handled, and signatures.

Points Worth Negotiating

The fee and the access dates and times
Which areas of the property may be used
How the footage may be used and for how long
Insurance and responsibility for damage
Restoring the space after filming

Frequently Asked Questions

What is a location agreement?

It covers filming at a property you do not own. It sets access times, fees, conduct, and permission to use the footage.

Do I need a location agreement?

Yes, when filming on property you do not own. It gives written permission to use the footage and sets the terms for access and conduct.

Who is responsible for damage to the property?

The agreement sets this out. It makes the production responsible for damage it causes beyond normal use and requires insurance.

How long can I use the footage?

The agreement grants broad, ongoing use of the footage in the project. The exact scope is set out in the wording.

What should I have ready before creating it?

Have the property and areas, the access dates and times, the fee and any deposit, how the footage may be used, insurance, and restoration terms.

Should I choose the custom contract or the editable template?

Choose the custom contract to answer a few questions and have it filled in for you. Choose the editable template if you prefer a blank version with labeled fields to complete yourself.

What are common warning signs in a location agreement?

These are common issues to watch for in any location agreement:

No clear access times or areas
Unclear permission to use the footage
No insurance or damage terms
No plan for restoring the space
No cancellation terms

Create Your Contract Browse all Film & Television Contracts