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Photo, Video & Audio Release

Get permission to record and use a participant's contribution for specifically agreed purposes.

Drafted by a Harvard Law attorney.

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Time requiredAbout 2 to 5 minutesDepends on your edits
Price$50$50

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Is this the right release for your recording?

Use this release to record someone's permission to photograph, film, or record them for a project. It sets out how, where, and for how long the material may be used, including any agreed advertising or approval limits.

Good fit for

  • Producers recording interviews or project participants
  • Businesses documenting a campaign or event
  • Participants granting permission for described project uses

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What's Inside This Contract

Recording and Permitted Use

Section 1 sets the project, recording scope, limited permission, editing and distribution, paid advertising, and approval.

Consideration and Responsibilities

Section 2 addresses any participation fee, supplied material, and the limited release.

Duration and Remedies

Section 3 covers expiration, stopping new use, removal of controlled online publications, and breach.

Not sure what a section means? Every contract you create includes a built-in "Explain Sections" view with a plain-English note for each part of the document.

Before you start

It helps to have these details on hand before you create your contract:

  • Project and recording scope
  • Specific channels and purposes for use
  • Permission duration and territory
  • Whether paid advertising is permitted
  • Whether participant approval is required

Points Worth Negotiating

  • Uses: describe the project, where the material will appear, and what edits are allowed so permission does not extend to unrelated work.
  • Time and place: agree how long the permission lasts and where the material may be used.
  • Advertising and approval: decide whether paid ads are allowed and whether the participant must approve the material before it is published.
  • Payment: record any participation fee and when it is due.

Frequently Asked Questions

Does this release automatically allow paid advertising?
No. Section 1.4 has a separate paid-advertising choice. Without permission, paid ads using the participant's identity or recording are not authorized.
Can the participant require approval before use?
Yes. Section 1.5 can require written approval before first publication. Silence is not approval.
Does the release cover every future project?
No. The permission is limited to the project, uses, territory, and term entered. It also excludes unrelated endorsements, standalone sale of identity, and AI training or synthetic replicas.
What are common warning signs in a photo, video & audio release?

These are common issues to watch for in any photo, video & audio release:

  • The use description is broader than the project discussed
  • Paid ads are assumed without selecting permission
  • Approval rights lack a workable review process
  • A release is treated as permission for unrelated material

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